5 Ways To Create a More Mindful Team

By: The Mindfulness Initiative

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In order for an organization to implement effective change strategies employees must be able to adapt to ever-changing situations and environments.52 For over 20 years, researchers have observed workplaces where individuals and teams reliably thrive in the face of constant change and challenge. 

That research shows that when individuals and teams routinely engage mindfully with each other, mindfulness becomes a social norm and mindful practices become processes and routines that turn entire workplaces into mindful organizations, which then perform more reliably than other comparable workplaces.53 54 55

Collective mindfulness does not typically involve individuals and teams meditating together. Instead, everyone in the workplace applies mindfulness collectively to the task of implementing the organization’s strategy and goals. Workplaces that cultivate collective mindfulness can be described as “organizations that pay close attention to what is going on around them, refusing to accept distraction as the norm or to individually function on ‘autopilot’: Mindful organizations include a rich awareness of discriminatory detail and a capacity for action.”56 

Quantitative evidence about the effect of mindfulness as a social practice within and across teams is not just about the individual’s mental health or ability to “reduce stress.” Research points to a much wider array of other benefits which  critical to the company’s health as well, including: 

  • increased customer loyalty and customer satisfaction57 

  • improved safety outcomes for organizations as a whole58 59 60

  • reduced employee emotional exhaustion and turnover61 62

  • increases in innovation and financial performance63

  • reduction in malpractice claims.64 17

The research cited here is largely based on case studies and on organizations that had ‘naturally’ or ‘serendipitously’ evolved to become mindful organizations. Organizing mindfully across teams and departments in workplaces requires many individuals to consistently pay attention to the actual reality that unfolds for the organization, and respond with awareness. 

Research for teams of any size also suggests that unless everyone is committed to responding mindfully, the organization is prone to reverting to ‘mindlessness’, accepting ongoing distraction as the norm, and reaping less effective and sustainable outcomes over the long term.68

How Collective Mindfulness Can Be Developed For Your Team

Teams and organizations as a whole become mindful when mindfulness permeates their strategy and culture – ‘the way we do things around here’. Collective mindfulness has five social “mindful organizing” practices:69

  1. Paying attention to change and variation in how people work and how work is organized 

  2. An attitude of openness towards discussing problems or issues that could affect individuals, teams, or the organization as a whole 

  3. Intentionally welcoming and encouraging critical dialogue at all levels of the organization 

  4. Encouraging flexibility and fluid organization of work tasks and people acting on the understanding that expertise changes across different tasks and situations, 

  5. Deferring to actual expertise rather than to structural hierarchy. 

About the Author: This excerpt was edited and reprinted with the permission of our friends at The Mindfulness Initiative. To learn more about their work, please visit www.themindfulnessinitiative.org. 

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View References

17 Keng SL, Smoski MJ, Robins CJ. Effects of mindfulness on psychological health: A review of empirical studies. Clinical Psychology Review. 2011;31(6):1041–1056. Trait mindfulness (how “mindful” a person generally is in their approach to life) is positively associated with wellbeing indicators such as life satisfaction, conscientiousness, vitality, self-esteem, empathy, sense of autonomy, competence, and optimism, while it is negatively correlated with depression, neuroticism, absentmindedness, rumination, cognitive reactivity, social anxiety, emotion regulation difficulties, and general psychological symptoms.

52 Sull, D., Homkes, R., & Sull, C. (2015). Why Strategy Execution Unravels – and What to Do About It. Harvard Business Review, 93(3), 58-66.

53 Weick, K. & Roberts, K. (1993). Collective mind in organisations: Heedful interrelating on flight decks. Administrative Science Quarterly, 38(3), 357–381

54 Weick, K.E., Sutcliffe, K.M. & Obstfeld, D. (1999). Organizing for high reliability: Processes of collective mindfulness. In Staw B. M. & Cummings, L. eds. Research in organisational Behavior. Greenwich, CT: JAI Press, 81–123.

55 Vogus, T.J. & Sutcliffe, K.M. (2012). organisational mindfulness and mindful organizing: A reconciliation and path forward. Academy of Management Learning and Education, 11(4), 722–735.

56 Ray, J. L., Baker L. T., & Plowman, D. A. (2011). organisational Mindfulness in Business Schools. Academy of Management Learning & Education, 10(2), 188-203.

57 Ndubisi, N. O. (2012). Mindfulness, quality and reliability in small and large firms. International Journal of Quality & Reliability Management, 29(6), 600 – 606.

58 Knox G.E., Simpson K.R., Garite T.J. (1999). High Reliability Perinatal Units: An Approach to the Prevention of Patient Injury and Medical Malpractice Claims. Journal of Healthcare Risk Management, 24-31;

59 Madsen P.M., Desai V.M., Roberts K.H., Wong D. (2006). Mitigating Hazards Through Continuing Design: The Birth and Evolution of a Pediatric Intensive Care Unit. organisation Science 17, 239-48.

60 Vogus T.J., Sutcliffe K.M. (2007). The impact of safety organizing, trusted leadership, and care pathways on reported medication errors in hospital nursing units. Medical Care 45, 997-1002

61 Vogus, T. J., Rothman, N.B & Sutcliffe, K.M. (2014). The affective foundations of high-reliability organizing. Journal of organizational Behavior, 35(4).

62 Vogus, T. J., & Iacobucci, D. (2016). Creating Highly Reliable Health Care: How Reliability Enhancing Work Practices Affect Patient Safety in Hospitals. ILR Review, 69(4), 911-938

63 Vogus T.J., Welbourne T.M. (2003). Structuring for high reliability: HR practices and mindful processes in reliabilityseeking organisations. Journal of organisational Behavior, 24, 877-903.

64 Knox G.E., Simpson K.R., Garite T.J. (1999). High Reliability Perinatal Units: An Approach to the Prevention of Patient Injury and Medical Malpractice Claims. Journal of Healthcare Risk Management: 24-31;

65 Dierynck et al (2016). The Role of Individual and Collective Mindfulness in Promoting Occupational Safety in Health Care. Medical Care Research and Review. DOI: 10.1177/1077558716629040 8 Singer, S. J., & Vogus, T. J. (2013). Reducing Hospital Errors: Interventions that Build Safety Culture. Annual Review of Public Health 34, 373-396.

69 Weick, K.E., Sutcliffe, K.M. & Obstfeld, D. (1999). Organizing for high reliability: Processes of collective mindfulness. In Staw B. M. & Cummings, L. eds. Research in organisational Behavior. Greenwich, CT: JAI Press, 81–123.

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